The Ohio New Hire Reporting form is a crucial document mandated by Ohio law, requiring all employers to report newly hired employees and contractors to the state within 20 days of their hire date. This process helps ensure compliance with child support enforcement and other state regulations. Understanding the requirements and how to properly complete this form is essential for all Ohio employers to avoid potential penalties.
The Ohio New Hire Reporting form is a crucial tool for employers in Ohio, designed to ensure compliance with state regulations regarding the reporting of newly hired employees and contractors. Under Ohio Revised Code sections 3121.89 to 3121.8910, all employers, whether public or private, must submit this information within 20 days of hiring or contracting. This requirement not only facilitates the enforcement of child support orders but also helps in the prevention of fraud in various state programs. Employers need to provide essential details, including the Federal Employer ID Number (FEIN), the employer's name and address, and specific information about the new hire or contractor, such as their Social Security Number, date of hire, and whether they are classified as a contractor. It is important to fill out the form accurately, using capital letters and avoiding contact with the edges of the boxes, to ensure that reports are processed without delays. For convenience, employers can report online or submit completed forms via mail or fax. Questions regarding the reporting process can be directed to the Ohio New Hire Reporting Center, which offers support to ensure that all necessary information is correctly submitted.
Ohio Department of Job and Family Services
OHIO NEW HIRE REPORTING
Ohio Revised Code sections 3121.89 to 3121.8910 require all Ohio employers, both public and private, to report all contractors and newly hired employees to the state of Ohio within 20 days of the contract or hire date. Information about new hire reporting and online reporting is available on our website: www.oh-newhire.com
Send completed forms to: Ohio New Hire Reporting Center P.O. Box 15309
Columbus, OH 43215-0309
Fax: (614) 221-7088 or Toll-Free Fax: (888) 872-1611
To ensure the highest level of accuracy, please print neatly in capital letters and avoid contact with the edges of the boxes. The following will serve as an example:
A
B
C
1
2
3
EMPLOYER INFORMATION
Federal Employer ID Number (FEIN) (Please use the same FEIN as the listed employee's quarterly wages will be reported under)
Employer Name
Employer Address (Please indicate the address where the Income Withholding Order should be sent)
Employer City
Employer State
Employer Zip Code
Employer Phone (Optional)
Extension
Employer Fax (Optional)
Employer E-mail
EMPLOYEE OR CONTRACTOR INFORMATION
Social Security Number (SSN)
-
(Check here if using FEIN for the Contractor)
First Name
Middle Initial
Last Name
Address
City
State
ZIP Code
Date of Hire
Date of Birth
Is this a Contractor?
Yes
No
Date payments will begin for Contractor
Length of time the Contractor will be performing services
months
REPORTS WILL NOT BE PROCESSED IF REQUIRED INFORMATION IS MISSING
If you have questions call us at (614) 221-5330 or toll-free (888) 872-1490
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